Regulations of 42nd PZU ORLEN Warsaw Marathon

1. The organizer
   1. The organizer of 42nd PZU ORLEN Warsaw Marathon is Warsaw Marathon Foundation. 15 Brylantowa str., 05-077 Warsaw, registered under Taxpayer Identification Number (NIP) 9521913280 and Business Identification Number (REGON) 015438288.
   2. Contact with the organizer is available via phone: (+48) 737-444-810 (+48) 503-860-516* and (+48 22) 749-13-33 (number not available between 24th and 27th of September 2020), by email: info@warsawmarathon.com or by ordinary mail to the mailing address: Fundacja Maraton Warszawski, ul. Grochowska 8c, 04-217 Warszawa, Poland.
2. Date and venue
   1. The race will take place on 27th 26th-27th* of September 2020 in the streets of Warsaw.
   2. The race will start at 9:00 am in four rounds:
      1. Heat 1, starts September 26, 2020 (Saturday), 4:00 pm, cut-off time: 6 hrs 30 mins
      2. Heat 2, starts September 27 (Sunday), 12:00 am, cut-off time: 6 hrs 30 mins
      3. Heat 3, starts September 27 (Sunday), 8:00 am, cut-off time: 4 hrs
      4. Heat 4, starts September 27 (Sunday), 1:00 pm, cut-off time: 6 hrs*.

      The starting line will be closed after around 15 2* minutes from the start signal of specific round*.

   3. The distance of the course is 42,195 km. The course is approved and certified by Polish Athletic Association (PZLA) and IAAF. The race will be organized on a 5 km long loop.*
   4. The exact course of the race will be announced on the website www.maratonwarszawski.com. Organizer has the right to change the course and in such an event will inform the participants by posting a new course on www.maratonwarszawski.com. Such a change shall not create any additional claims and/or liabilities.
   5. Every kilometer of the course will be marked with vertical and horizontal signs.
   6. The start area will be divided into pens. Participants shall enter the appropriate pen according to the color of the starting number. The color of starting number is set on the basis of result declared by the participant during in the registration form. The declared result can be changed until 31st August 2020. The organizer does not guarantee that the participants who settle the entry fee after 31st August 2020 will get the pen (the color of the starting number) in accordance with their declared result.*
3. Time limit
   1. Time limit of the race is 6 hours 30 minutes mentioned in the point number II.2.* counted from the start signal.
   2. Time limit on halfway is 3 hour 15 minutes. Time limit on 30th is 4 hour 45 minutes.*
   3. The participants who will fail to complete the race within the time limit or will not cross the lines mentioned in the previous point in the time limit stipulated above* are obliged to give it up and leave the course or come to the finish line by especially prepared “END OF RACE” bus*.
   4. Participants remaining on the route after the specified time limit do so at their own risk and responsibility pursuant to Polish traffic regulations and Polish Civil Code
4. Participation
   1. Only individuals who are at least 18 years old or who will turn 18 at least on the day of the race, i.e. on 27th of September 2020, are allowed to participate in the race.
   2. In order to participate in the race each participant is to undergo identity check in the race office or* use the option od shipping of race kit (regulated in separate regulations). The identity check in race office can be made:
      1. in person – on the basis of identity document with picture
      2. by an authorized person – on the basis of signed by the participant race card (available to print out form the event website around two weeks before the race) and photocopy of identity document of the participant.

      The address of the race office will be announced at a later date.
      Race office opening hours:
      25th of September 2020 (Friday) – 12:00 pm. – 8:00 pm.
      26th of September 2020 (Saturday) – 10:00 am. – 8:00 pm.
      Attention! The race office will be closed on the day of the race.*

   3. In the race office* every participant will receive an individual race kit with, among others, starting number, time measuring chip, safety pins and keepsake T-shirt (according to the selected option of race kit). T-shirts in the race office* will be distributed pursuant to previous declaration of participants. T-shirt size shall be choosen in the application form. Change in the size will be possible in the application form but not later than on 15th of September 2020 6th of September 2020*. The number of T-shirts in each size is limited and the availability of each size is not guaranteed at all times.
   4. Race kits not collected in the race office will not be neither sent nor distributed in any other way at a later date.
   5. During the race all participants shall have their starting numbers horizontally attached to the front of their race tops (alternatively sweatshirt or jacket). Starting number shall be visible during whole race. Covering (in part or in whole during whole race or its part) or modification of starting number is forbidden under the penalty of disqualification. Participants are also obliged to properly install the time measuring chip (as stated in its instruction).
   6. The organizer allows the start of participants on wheelchairs with direct manual drive. After filling in the application form where he/she declares the will to start on wheelchair, the participant shall sent and email to info@warsawmarathon.com with a document proving his/her disability attached – it is obligatory for exemption from fees. It is not allowed to start on vehicles: with indirect drive (e.g. handbike) or rim-push type.
   7. Participants of the race are obliged to follow the Regulations of the race, and rules of PZLA and IAAF.
   8. The organizer provides medical care on the starting line, along race course and on the finish line.
5. Registration
   1. In order to register for the race one shall fill in the registration form available at www.maratonwarszawski.com and https://rejestracja.maratonwarszawski.com/en/.
   2. Registration is considered to be complete when following conditions are met: application form is filled in and the entry fee payment is credited to organizer’s account.
   3. It is possible to register for 42nd PZU ORLEN Warsaw Marathon by choosing one of two paths:
      1. ordinary path – filling in registration form available on event’s website and settling the entry fee.
      2. charity path – taking part in the charity action #BiegamDobrze regulated in separate regulations.
   4. Online registration will be closed on 26.09.2020 10.08.2020*. Signing up for the race will be also possible personally at the Race Office of the 42nd PZU ORLEN Warsaw Marathon, provided that the total pool of starting numbers for those who register after 24.09.2020 and available at the Race Office is 200.*
   5. The Organizer reserves the right to close the registration before the abovementioned  date if the limit of participants indicated in Section V. 4 is reached prior to it.
   6. 6. In connection with the state of epidemic introduced on the territory of the Republic of Poland and the binding force of the Regulation of the Council of Ministers of June 19th, 2020 on the establishment of certain restrictions, orders and bans in connection with the state of epidemic (Journal of Laws 2020, item 1066, as amended) As the organizer of the run, the “Warsaw Marathon” Foundation is obliged to limit the simultaneous number of participants to 250 people. The method of assigning places is described in separate RULES.*
6. Entry fees
   1. To participate in 42nd PZU ORLEN Warsaw Marathon it is necessary to pay the entry fee. The rates are as follows:
      

      	Basic Race Kit (without t-shirt)	Race Kit with cotton t-shirt	Race Kit with technical (New Balance) t-shirt	Race Kit with 2 t-shirts (cotton and technical New Balance)
      until 31st of March 2020	€50	€55	€65	€70
      from 1st of April 2020 until 31st of August 2020	€55	€60	€70	€75
      from 1st of September 2020 until 24th of September 2020	€65	€70	€80	€85
      from 25th of September 2020 (and in the race office)	€75	€80	€90	€95

       

      Polish citizens and residents pay discounted entre fee:

      	Basic Race Kit (without t-shirt)	Race Kit with cotton t-shirt	Race Kit with technical (New Balance) t-shirt	Race Kit with 2 t-shirts (cotton and technical New Balance)
      until 31st of March 2020	120zł	139zł	169zł	188zł
      from 1st of April 2020 until 31st of August 2020	150zł	169zł	199zł	218zł
      from 1st of September 2020 until 24th of September 2020	200zł	219zł	249zł	268zł
      from 25th of September 2020 (and in the race office)	250zł	269zł	299zł	318zł

       

      The number of New Balance technical t-shirts is limited. If a participant has chosen, in the application form, technical shirt New Balance, did not pay fee within 7 days of sending the application and the status of available t-shirts is low, the Organizer reserves the right to delete selected (unpaid) shirt from register form, inform the participant by e-mail.
      People who will settle the entry fee after 20th of September 2020 and will not receive the confirmation with starting number will have to present the confirmation of the payment in the race office in order to receive their starting number.

   2. If the payment is made in an insufficient amount (e.g. as a result of exceeding the deadlines listed in the Regulations) the remaining difference to the amount that should be transferred according to the date of the first transfer must be paid by the participant.
   3. Entry fee may be settled by online payment (from the aplication profile) via https://www.payu.pl/
      For settlement and safety of transactions is responsible PayU S.A. with the registered office in Poznań, 60-166 Poznań, at ul. Grunwaldzka 182, having tax identification number NIP: 7792308495, REGON 300523444, a domestic payment institution supervised by the Polish Financial Supervision Authority, entered into the Payment Services Register under number IP1/2012.
   4. People born on 27th of September 1955 or earlier pay 50% (kit without T-shirt) of the entry fee applicable at the time of entry fee settlement.
   5. Holders of subscription card of magazine “BIEGANIE” are entitled to get a 15% discount on basic entry fee (kit without T-shirt) applicable at the time of settling the entry fee. The card must be valid at the date of settling the payment and on the day of the race. Attention! People born in 1955 or earlier are not entitled to combine the discounts – the valid discount will be the one mentioned in the point number VI.4.
   6. Participants starting on wheelchairs are entitled to participate in the race free of charge (kit without T-shirt), the obligatory condition is email to info@warsawmarathon.com with document proving disability attached.
   7. As soon as the entry fee is credited to the bank account of the organizer a race number will appear on the start list at www.maratonwarszawski.com next to the participant’s name. If the starting number will not appear within 7 days from the day of money transfer, the participant is obliged to contact with the organizer via (+48) 737-444-810 (+48) 503-860-516* or info@warsawmarathon.com
   8. The organizer is not liable for the loss of registration form, money order or bank transfer by the fault of post office or a bank.
   9. Entry fee will be not reimbursed once paid. Participant, until 18th of September 2020, has possibilty of resignation from taking part in race and transfer entry fee:
      1. onto another event organized by Warsaw Marathon Foundation – funds remain on the participant’s profile, with the possibility of using them during signing up for another race
      2. onto another participant – the new participant is subject to current rates of entry fees, if the amount paid is higher than the amount of the new application – the surplus remains on the surrendering profile of the participant*

      Transfering entry fee will be lowered by €8 (20zł) as a operational charge.

   10. Participants who want to receive an invoice for the paid starting fee should select the appropriate option in the registration form and enter the required data needed to issue the document. The invoice will be generated automatically after the payment has been credited and will be made available for downloading from the participant’s profile by the 15th day of the month following the month in which the payment took place.
       In accordance with tax regulations, due to making a payment before the service is performed, an advance payment invoice will be issued covering the full amount of the payment made. Thus, the advance payment invoice is also the final invoice.
       By selecting the Invoice option, the Participant agrees to send/share invoices without the recipient’s signature, in electronic form. This consent does not exclude the Organizer’s right to issue and send invoices in paper form.
   11. In order to receive a pro forma invoice, please send: the invoice data, the number and the list of participants (with the registration numbers) together with the information about the chosen option of the race kit to the address ksiegowosc@maratonwarszawski.com. Pro forma invoices are issued for the participation of at least two participants (there is no possibility of receiving a pro forma invoice for the participation of a single person).
7. Deposits, refreshment and accommodation
   1. Participants will receive a special deposit bag in the race kit which will allow them to leave their deposit in a special deposit area. The deposits will be given back only on the basis of starting number. In case of lost starting number the organizer is discharged from any liability for giving the deposit to someone else. Attention! It is forbidden to leave valuable objects and documents in the deposit.
   2. Participants have possibility to use changing room before the race. After the race there is possibility to use changing room, massage and shower*.
   3. Participants have the possibility to use refreshment points along the course and to get regeneration package after the finish line (water and meal snacks*)
   4. Every participant who is willing to book a free sleeping place before the race has to inform Warsaw Marathon Foundation about it by filling a form at www.maratonwarszawski.com/nocleg/ until 31st of September 2020. The organizer provides free sleeping place in a sports hall during the night from 26th to 27th of September 2020. The organize does not provide neither mattresses nor sleeping bags. Notes about granted sleeping place will be available in the information point by the race office. Only after presenting this note participants will be allowed to enter the sports hall. It is forbidden to bring and consume alcoholic beverages and other stimulants in the sports hall as well as to be under the influence of alcoholic beverages and other stimulants. The participants who will break this rule will be automatically dismissed from the sports hall.*
8. Refreshment points and time splits
   1. Refreshment points with water will be located every 2.5 km starting from 5th kilometer. Additionally, on every second refreshment station starting from 10th kilometer bananas and isotonic beverages will be available. There will be one refreshment point on the route (available at all loops), equipped with water and isotonic drinks.*
   2. The organizer does not take any personal dietary supplements from participants.
   3. Portable toilets are located nearby each refreshment point the course*.
   4. Time splits will be taken at kilometers 5, 10, 15, 20, 25, 30, 35, 40 and halfway relapses*.
   5. The stuff working at time splits notes down starting numbers of participants taking shortcuts. Participants who take shortcuts or change the course are disqualified.
9. Classifications and results
   1. The following classifications will be held during 42nd PZU ORLEN Warsaw Marathon:
      1. General
      2. General for men and general for women
      3. Age classifications for men and women:
         • F-20 / M-20 (age group 1991-2002)
         • F-30 / M-30 (age group 1981-1990)
         • F-40 / M-40 (age group 1971-1980)
         • F-50 / M-50 (age group 1961-1970)
         • F-60 / M-60 (age group 1951-1960)
         • F-70 / M-70 (age group 1941-1950)
         • F-80 / M-80 (1940 and over)
      4. Team classification (classification regulated in separate regulations)*
      5. Branch classification (with the division for men and women) – participant may choose only one of the classification that he/she wants to take part:
         • academic – students
         • academic – lecturers
         • bank employees
         • journalists
         • FMCG merchants and manufacturers, restaurant owners
         • educational institutions employees
         • lawyers
         • medical services
         • military services
         • insurance institutions employees
         • civil servants
         • 6th Bloggers Polish Championship in Marathon
      6. Classification of participants on wheelchair (participants on wheelchairs are excluded from other classifications)
   2. Electronic time measurment is the basis of classification. Special measuring mats, which will indicate the presence of the runner in the place, will be placed along the course. In the event where participant is not indicated by given time measuring mat, he/she may be disqualified.
   3. The general classification is based on real time (net – measured from crossing the starting line). The exception is the first 200 participants crossing the finish line – they are classified on the basis of official times (gross – gun), provided that if within the first 200 people at the finish line there are at least 8 men and 8 women, if not the number of 200 people will be enlarged to meet this requirement. The general classification is based on official times (gross – gun).* All additional classification (age, branch) is based on real time (net – measured from crossing the starting line).
   4. Every participant will receive information about both gross and net times in final results.
   5. Unofficial results will be posted on www.maratonwarszawski.com just after the race.
   6. The results of branch categories will be posted on www.maratonwarszawski.com in three days after the race.
   7. Written complaints about the results can be sent to info@warsawmarathon.com untill 29th of September 2020, 6.00 pm. The complaints will be considered within 96 hours and final and official results will be announced on 10th of October 2020.
   8. The certificate of completion of 42nd PZU ORLEN Warsaw Marathon will be available to print out in 14 days after the race at www.maratonwarszawski.com.
   9. The organizer reserves the right to introduce additional categories.
10. Prizes
    1. Every finisher of 42nd PZU ORLEN Warsaw Marathon will receive a finisher’s keepsake medal at the finish line.
    2. The finishers of places 1-3 in general categories for men and for women as well as the finishers of places 1-3 in age categories* will receive keepsake trophies.
    3. The organizer may offer other trophies and prizes in categories of their choice.
11. Personal data protection
    1. Personal data of participants will be processed in accordance with the applicable provisions, in particular Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation).
    2. Processing of data mentioned in point XI.1. also includes the publication of: name, surname, date of birth, city and name of the club.
    3. Detailed information about processing of personal data is included to Annex 1 to this Regulations.
12. Final provisions
    1. Staying on the route of 42nd PZU ORLEN Warsaw Marathon without a valid start number is prohibited. People without valid start numbers will be removed from the route by the service crew of the run. No inline skates, bikes, nordic walking sticks or other devices are allowed without the organizer’s permission. Running with dogs is also prohibited. Only vehicles of the organizer with valid pass issued by the organizer have access on the route (bicycles, motorcycles, cars).
    2. In order to obtain an individual consent for the start with a pram, the Participant shall send a scan of his/her STATEMENT to info@warsawmarathon.com and deliver the original to the Race Office by the race kit collection.
    3. During the race participants shall obey orders given by services responsible for safety, emergency services and other staff members appointed by the organizer.
    4. The organizer assures personal accident insurance during the race.
    5. Every participant is obliged to sign the declaration of acquaintance with rules and regulations of the race. By signing the declaration participant agrees for giving to him/her first aid by medical and paramedical services and for medical treatment and the transportation of the participant to safe place in case of emergency by services approved by the organizer.
    6. The participant declares that he/she is able to take part in the race and that he/she has no knowledge of any reasons connected with his/her state of health that could exclude him/her from participation in the race and that he/she takes part in the race on his/her own responsibility. The participant notes that participating in the run is connected with physical effort, natural risk of accident, body injury and physical trauma (including death) and material loss. Additionally, other risks which are unforeseeable now can occur. Signing this document means that the participant considered all the risks connected with the run and will start the run on his own responsibility. All the decisions made by medical service during the race about the continuation of the race by the participant are final and binding.
    7. A random obligatory doping control will be carried out after the race.
    8. By signing up to participate in the race the Participant accepts these Regulations and agrees for the free use of his image in the form of photographs or video recordings, and grants the Organizer free of charge license to use it in all fields of use, including printing/saving and spreading in any form and keeping in computer memory; to use it for promotion of the events organized by Warsaw Marathon Foundation; to share it with sponsors and partners of 42nd PZU ORLEN Warsaw Marathon for their promotion in the context of participation in the event; to post and publish it in the publications of Warsaw Marathon Foundation and on promotional printed materials of the Organizer, in press, on websites and in television and radio programs.
    9. The organizer reserves the right to cancel or postpone the race without justification.
    10. Placement of advertisement materials on the elements of event infrastructure (i.e. fences, gates etc.) constitutes an exclusive right of the Organiser and is reserved especially for the official sponsors/partners of the race. It is not allowed to place any advertising medium along the course of the race and in the areas used for the organisation of the event (e.g. starting line zone, runner’s village) without prior consent of the Organiser.
    11. Only the organizer of 42nd PZU ORLEN Warsaw Marathon has the right for binding and final interpretation of these regulations. The organizer makes final decisions in matters not stipulated in these regulations. If any of these regulations are considered fully or in part as invalid or impossible to execute the rest of the regulations will stay (fully or in part) valid.

* changed at 2020/08/10
 
 

Annex 1 to
Regulations of 42nd PZU ORLEN Warsaw Marathon

GDPR INFORMATION CLAUSE

Who is the administrator of your personal data?

The administrator of your personal data is the “Warsaw Marathon” Foundation with its registered office in Warsaw at 15 Brylantowa str., 05-077 Warsaw (registered under Taxpayer Identification Number (NIP) 9521913280, Business Identification Number (REGON) 015438288, National Court Register (KRS): 0000152754). Contact with the personal data administrator is possible at info@maratonwarszawski.com.

For what purpose and on what basis are your personal data processed?

1. provision of electronic services:
   • performance of the agreement – that is, your participation in the race
2. performance of the agreement – that is, your participation in the race:
   • participation in the races you apply for via the registration website rejestracja.maratonwarszawski.com (preparation of the race kit, insurance, results summarizing, awarding, etc.)
   • publishing publicly available starting lists and results
   • providing payment services
   • sending organizational information (e-mail / SMS) about the races you register for via the registration page rejestracja.maratonwarszawski.com
   • handling requests and correspondence that you direct to us
   • making contact with you
   • allowing a charity organization supported by you (in the case of charity registration path #BiegamDobrze) to contact you
3. fulfillment of legal obligations of the “Warsaw Marathon” Foundation:
   • for tax and accounting purposes
4. for purposes resulting from the legitimate interests of the “Warsaw Marathon” Foundation:
   • conducting direct marketing of products and services
   • handling requests and correspondence that you direct to us
   • making contact with you
   • counteracting fraud and abuse
5. based on your consent:
   • sending marketing information (email / SMS)

Do you have to provide your personal data?

Providing personal data is necessary for both your participation in a race and keeping your account on the registration website rejestracja.maratonwarszawski.com.

Failure to provide your personal data makes it impossible to conclude the agreement and participate in the race.

How long will your personal data be processed?

Your data will be processed during the period of using the rejestracja.martonwarszawski.com website and participation in races for which you register via the Website.

At the end of this period, your data will continue to be stored for purposes arising from law (especially tax and accounting), as well as counteracting fraud and abuse and seeking possible claims under the agreement.

Part of your data (especially those that are included in the results of the race) can also be processed after this term for statistical and archival purposes.

Who will be the recipient of your personal data?

Your personal data will be disclosed to employees, associates and subcontractors of the Administrator to the extent necessary for the implementation of the aforementioned purposes of processing personal data.

Starting lists and results containing basic personal data will be publicly available, including the publication on the website of the race.

What rights do you have for the processing of your personal data?

You have the right to request: access to your personal data, correction, removal and restriction of their processing. In addition, you have the right to object to the processing and transfer of them.

In addition, with respect to processing that takes place on the basis of your consent – you have the right to revoke it at any time.

Who can you complain to about how your personal data is processed?

You can submit a complaint to the supervisory body: President of the Office for Personal Data Protection, 2 Stawki str., 00-193 Warsaw.